Steering Group minutes 2021/07/01

Date: Thursday, July 1, 2021

Topic	Relevant Links
BIDS Steering Group elections in the Fall Promote during OHBM 1 member to be rotated out? Switch chair???? From the governing structure: Initially, Steering Group members will be elected for staggered terms of 2/3/4 years, to allow continuity and overlap across years. This will ensure institutional knowledge is preserved within the BIDS Steering Group. In the initial BIDS Steering Group, there will be at least one non-MRI modality represented. -> One person drops after 1 year, 2 more after 2 and 2 more after 4.	https://bids.neuroimaging.io/governance.html#c-Governance-ratification-and-BIDS-Steering-Group-initialization
OHBM review
(ongoing) BIDS usage survey
BEP guidelines - recommend against student leading BEP if it is a requirement for graduation
Guest scheduling: July 20 - aDWI (BEP33) leads joining BIDS Maintainers Group meeting (Franco Pestilli planning to join: BEP16-DWI derivatives lead) July 22 - MIDS (BEP25) BEP leads joining August 3 - Microscopy (BEP31) leads joining BIDS Maintainers meeting August 12 - Dave Keator returning to share an update on NIDM-terms August 17 - NIRS (BEP30) leads joining BIDS Maintainers meeting	aDWI - BEP33: https://bids.neuroimaging.io/bep033 MIDS - BEP25: https://bids.neuroimaging.io/bep025 Microscopy - BEP31: https://bids.neuroimaging.io/bep031 NIDM-terms update: https://github.com/bids-standard/bids-specification/issues/423#issuecomment-844255673 NIRS - BEP30: https://bids.neuroimaging.io/bep030

Executive summary

After a discussion we decided that Kirstie will rotate out now, but then Russ should probably rotate out next, maybe together with Melanie, to ensure the balance of the remaining members. This way it’s very likely that we can keep an MRI representative in the steering group which is a requirement.

Wrt election proceedings we may have people put up a 200 word criteria on how they complement the current steering group in terms of e.g. modality, gender, geographic location, seniority, etc. Maybe add this to the governance document by adding something regarding not only ensuring diversity wrt modality but also diversity.

Regarding resilience wrt Franklin's maintainer job, since he needs to step out a bit, maybe we can together with the empty steering group slot advertise for two more communication type of maintainers. Robert suggests to maybe reach out and go for people to spend their PhD duty hours on for example being BIDS maintainer. Kirstie proposes writing up a clear role description, accompanied with suggestions on how to justify time to supervisors. Promote to the broader community before relying on steering committee to find maintainers.