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2025 02 13 steering group minutes

Agenda

  1. BIDS meeting 10min

    • [ ] Copenhagen (need to know by FEB 28)

      • [x] Update on dates - Chris M out through may 2

        • [x] May 5th Monday to Wednesday 7th

          • [ ] Add online meeting for BEPs
          • [ ] Make it a BIDS brainhack thing

        • [x] Day 1 (Monday) - public day

        • [x] Day 2-3 (Tues-Weds) : Maintainers, get through as many issues as we can

      • [ ] Scope/Focus - justifying additional invitees --

        • [ ] Public day - outreach to European BIDS collaborator

          • [ ] How many people?
          • [ ] Stefan, Robert, Oscar, Martin N, M Hanke, Yarik?

        • [ ] which PRs could use invites?

          • [ ] atlases
          • [ ] eye-tracking
          • [ ] PR "pay to play"

      • [ ] Logistics for late Feb:

        • [x] Who's paying for flights?

          • Can use the funds that Ariel (and Cyril if in EU) still has

        • [ ] Who's coordinating?

          • Cyril helps with with local logistics
          • Program and content details ???

        • [x] Who's booking hotels? --> Cyril

  2. MEDD Reversion 5min

    • Chris M started a response: MEDD
    • Used this as precedent to set guidelines to be added to BIDS website with respect to adding new format to BIDS

  3. BIDS BEP process

  4. Maintainers Updates > Cyril raised issue on field mandatoriness consistency in qMRI (field X must be present, but if one one does not know the value use filed Y, ok so why not allow field Y

Participants

  • Dora Hermes
  • Kim Ray
  • Franco Pestilli
  • Cyril Pernet
  • Rémi Gau (BIDS maintainer)
  • Yaroslav Halchenko

Meeting Minutes

BIDS Copenhagen Meeting: May 5-7

  • Cyril will book a meeting room May 5th for Maintainers meeting
  • DH: when will we have a plan/schedule so that Steering Group and others can book their travel?
  • RG: do we want to extend an invite to those with mature BEPS?
  • RG: one priority for maintainers is to address the growing number of issues and PR requests.
  • DH: will there be an online working day as well for people that are creating 'issues' for maintainers
  • FP: we could label this as a 'brainhack' to build synergy and publicity for the meeting
  • RG: who will pay for flights from USA
  • CP: Ariel will pay for fligths from US, Cyril will pay for EU
  • YH: Confirm with Ariel the reimbursement details or best to prebook through them

BIDS fiscal sponsorship with INCF

  • See last meeting notes

  • this should be voted on by the committee YH: proposal would need more details

  • KR would contact Matthew to get contract, based on which and notes we would prepare the post/voting in support of using INCF as fiscal sponsor

MEDD Revision

Cyril/Chris started a google doc for this: MEDD

  • This could be useful for the next version of BIDS specification as well.

  • RG & CP: It should be clearly stated and easily found. Could be even part of the spec not just website.

  • Chris will send an email response

  • YH: adding new formats to BIDS should be considered IFF they are already being widely used (80/20 rule)

  • DH: we dont want to be a format approval for companies, there should be a need or use case from the community to support BIDS extending to the format

  • we should also provide feedback on the decision process and why a new format is not being adopted (its not a common format),

  • procedure: ask advisory groups to see if a new suggested format matches the criterion

Maintainers Updates

  • BEP process is growing, and will likely involve change to the governance. This will also need a working group

  • Started a PR to update it on the BIDS website

    • Will require creation of a working group as modification of the governance
    • we can and should operationalize the BEP process
    • CP there seems to be an 'infinite loop' of propose BEP-review-etc-etc, how do we solve this? (eg, atlas BEP)
    • DH & CP: Virtual/in-person discussions tend to facilitate resolving issues or barriers, this should be organized by BEP leads with all parties involved. A summary of the discussion outcomes should then be provided to the maintainers.

Tasks

Steering Group

  • [ ] Ask for INCF Fiscal Sponsorship Contract from Mathew Abrams [Kim - sent]
  • [ ] BIDS Connectivity needs coordination across BEPS. [Franco]