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2025 01 16 steering group minutes

Agenda:

  1. BIDS Meeting - Rennes 10 min

    • Possible meeting dates:
      • April 23-25 (these are the only dates that the Maintainers didn't want)
      • May 26-28
      • June 10-13

  2. Mathew Abrams - INCF Fiscal Sponsorship 30min

    make a summary of INCF as official fiscal sponsor + subcontractor on grants -- to be discussed among maintainers and checked by Mathew then the community should vote on that proposal

  3. Maintainers Updates

    • Copenhagen BIDS Maintainers meeting: do we need a theme to justify this or can we have it as maintainers meeting only?

    • New BEP PRs:

    • Maintainers to develop the BEP timeline with promotion/demotion and some criteria

Participants

  • Yaroslav O. Halchenko
  • Dora Hermes
  • Cyril Pernet
  • Camille Maumet
  • Anthony Galassi
  • Kimberly Ray
  • Guest: Mathew Abrams

Mathew Abrams - INCF Fiscal Sponsorship

  • benefits: improved access to funding,

  • community building services: web development, conference services, financial management, coordinate working groups, management of training groups

  • dedicated Q\&A forum for BIDS via Neurostars

  • resources for capacity building: can leverage their training space for education on BIDS

  • marketing packages via INCF community

  • Fees: 10% of annual budget, 15% of total budget funds received through grants

  • Discussed the links between the BIDS community and INCF

  • NIH applications (@Yaroslaw if you can fill in that would be great!)

  • No restrictions on how little the received money can be (for example awards).

  • NIH grant, sub-award for INCF?

  • Help (paid) organize events?

    • possibility to pay for flights or to reimburse individuals through expense claims, INCF takes the admin burden of the reimbursement.
    • provide extra services to organize meetings...

  • "Sign off" on agreements on behalf of BIDS? should be possible, needs to be checked specifically (Yarik would share docs on SHARAZA-IHE)

  • INCF is already doing fiscal sponsorship with multiple projects including: Scicrunch w/ grant from CZI, community coordination for the Mathworks neuroscience community, Repronim, bridge.

  • Link: https://www.incf.org/services/fiscal-sponsorship

  • Can pay money for developeers/contributors if they have their own company or if a company can play this role (typically takes around 25% in total). Within Europe can be done for the one used by INCF for consultants (down to 18%).

  • Researched into other similar companies and their models... Like some NYC company named after Belgian king ;)

BIDS meeting

  • Camille: reminded that we contemplated Copenhagen and INRIA for

  • We need to find out how much fund we have

  • Ariel is happy to have WashU handle reiembursements.

  • Current availability to host a BIDS meeting in Rennes in April/May/June:

    • April 23-25
    • May 26-28
    • June 10-13

  • First 2 weeks of May were preferred by the maintainers. Unfortunately this is not working for the Inria venue.